ASPeN - Adding a New Position
This article covers how to add a new position to ASPeN. Use this information if you have a position that is not listed in your library's entry in ASPeN. If you have a new staff member that is replacing a former staff member, please see ASPeN - Updating Position Information. You will need to have editing privileges to add a position to the library's entry. Library Directors or their designee have editing privileges.
Navigating to the right place
- Log into ASPeN
- Click on ASPeN Admin (appears in the blue box on the right)
- Click on Update Positions
Adding a position - basic details
NOTE: If the person in this position is not already in ASPeN, you will need to add them before adding the position.
- Click on Create New Position
- Click on Create New Person OR select the person who currently holds this position from the drop down list. We'll assume you are adding a new person for the rest of this article.
- From the Persons - Create New page, enter information in all of the fields that have a red asterisk. This is last name, first name, and email.
- Click Save
- The system will take you back to the position page. Your new person's information should show up in the grey box in the middle of the page.
Adding a position - completing the process
Idea: Add hourly info and wage for the position. This doesn't display publicly. Adding this information allows Montana State Library staff to share wage information with other libraries. They anonymize the data before sharing it. This is very helpful when library directors are trying to negotiate higher wages for staff.
- Select the position type from the drop down menu under the grey box.
- Enter the position title. It is okay if the title is the same as the position type.
- Enter the begin date. This is especially helpful for public library board members or new public library directors.
- Enter the phone number.
- Enter the email address, physical address of the library, and mailing address of the library. You can use the drop down menus to have the system automatically populate that information for you.
- Enter the number of hours and hourly wage of the person. This information will not be publicly displayed.
- Click Save
- If you see a pink congratulations box, you were successful in adding the position. Click View Detail to see what your new addition looks like to the public.
Related Articles
ASPeN - Directors - What to do when you get a new employee or trustee
These steps will help you keep ASPeN up to date when someone joins your team. For a demonstration please see the video at the bottom of this page. Log in to ASPeN at https://mslservices.mt.gov/ASPeN/. To add the new staff member click on ASPeN Admin. ...ASPeN: Adding Continuing Education credits to your certification track
MSL-sponsored continuing education credits Login to ASPeN first. Click the Continuing Education tile OR On the right menu, click on “Continuing Education.” Scroll down to the "Add Independent Learning Event" section. Events appear in the list AFTER ...ASPeN: Getting Started with Continuing Education
Login to ASPeN Continuing Education Control Panel Step 1 is Login, Step 2 is Continuing Education Certification Check current Certifications and view your past Certifications in the Continuing Education Control Panel. Current Certifications in the CE ...ASPeN - Updating Position Information
Draft Log in to ASPeN at http://aspen.mt.gov/ and following THESE KB article directions. You should now be looking at a page titled Search ASPeN (aka back to the page the above had originally taken you to before you logged in) Right-hand side under ...ASPeN - Creating a new POSITION and assigning an EXISTING PERSON to the position
DRAFT Log in to ASPeN at http://aspen.mt.gov/ and following THIS KB article. You should now be looking at a page titled Search ASPeN (aka back to the page the above had originally taken you to before you logged in) Right-hand side under the gray box ...