Navigating to the right location to update the library's information

1. Login to ASPeN at http://aspen.mt.gov/ 
   
2. From the Search ASPeN page click on "ASPeN Admin" located on the right-hand side of the screen.
   
3. You should see something similar to the following screen:
   

 

Difference between update library and update additional information

Update library hours, website, and services

1. Click on "Update" beside the name of your library
   
2. This takes you to a page where you can edit information about your library.
   
3. Simply click in the text field of the items you want to edit and change or delete the text.
   
4. NOTE: what is hourly display info type? This field controls who can see information about a position's hourly wage. It defaults to admin which means only people who can edit and administer a library's information in ASPeN can see that information. 
   
5. Don't forget to click "Save" when you are done.
   
6. A red message shows up at the bottom of the screen letting you know that your changes have been saved.
   
7. Click "View Detail" at the top of the screen to see what your changes look like to the public.

There are fields that can only be edited by Montana State Library staff. If any of those fields are incorrect please let us know by submitting a help desk ticket. 

Edit additional information about the library

1. Like any piece of software there are multiple ways to edit additional information about your library. You can click on "Update" beside the name of your library additional information. (See the screenshot above) OR you can click on "Edit Organization Additional Information" from the screen that you see when you edit your organization's information. 
   
2. Scroll down to the section you want to edit to make your changes. You are not required to add any of this information. It is nice for people to have. The most critical information about your library is located under "Update Library Information." 
   
3. Associated organizations - use this to add branches or bookmobiles.
   
4. Organization zip codes - this can be used to keep track of what zip code areas your library serves. This can be useful for mapping services.
   
5. Organization Images - use this to upload images of your library or services/programs your library offers.
   

Remember: make sure you have permission from any people in the photo before you post an image online.

1. Organization Resources - use this to upload your policies, board bylaws, or any other documents you want to have handy or share with Montana State Library staff or other librarians around Montana. You can control what is publicly displayed.
   
2. Organization specialties - does your library have a lot of expertise in a particular area? You can indicate that here.
   
3. Professional organizations - does your library belong to a professional organization such as the Montana Library Association? This is where you can indicate that.