ASPeN - Updating your personal information

ASPeN - Updating your personal information

ASPeN has different permission levels for users. The most basic level is the public user who can only search ASPeN. The highest level is a Master Editor. This person can edit anything about a library/organization and the people who work there. They can also delegate that work to what is called a Master Editor - Assigned. The most common level for an ASPeN User is for library staff members who can see information about their organization but cannot edit anything beyond their personal information. This permission doesn't allow you to edit any information about your position at the library. If you need to make a change to your title, contact information, or anything related to the position itself please work with your library director or designee to make those changes happen. This article covers how to edit your personal information in ASPeN.

  1. Login to ASPeN
  2. Click on ASPeN Admin
  3. Click on the word "Update" beside Your Personal Information. The following screenshot is similar to what you will see.


Updating your personal information

  1. Most of the fields on this screen are self-explanatory. Click on the field to make changes or add information such as a nickname.
  2. Click "Save" to save any changes that you have made. 
You may not need to add any additional information if you are using the same email, phone number, and mailing address that is associated with your position at the library.

Adding an image

  1. Click on the Update beside Your Personal Information.
  2. Scroll down to Person Image
  3. Click Choose File and find the picture you want to upload. Make sure the file name doesn't include any special characters or spaces. This will cause problems when uploading the file.
  4. Click on  to upload the image. You will see a thumbnail of the image.


Adding additional information to ASPeN

  1. Do you have expertise in a particular subject or topic? Use Person Specialties to indicate that. People who search for your information will be able to see that you are able to train or mentor in a particular topic. They can also see if you are interested in that topic.
  2. Do you belong to the Montana Library Association or the American Library Association? Use Professional Organizations to add this information to ASPeN.
  3. You can also see any surveys that you completed in ASPeN. This is under "Form Responses Submitted on Behalf of Person" and you can see what positions you hold in the Montana Library community. ASPeN has the ability to list all of the different positions you might hold in Montana libraries.
If you see a position that isn't correct remember that you will need to contact the library director of that organization to fix the information or delete the position. You can also submit a help desk ticket if you would like to request State Library staff assistance with editing a position.


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