About
This article covers instructions for MSC libraries cataloging laptops, such as HP Pros, whether received from the Montana State Library during COVID-19 or purchased separately.
Laptops from MSL
If your library received a laptop (HP Pro) from MSL during COVID-19, your library’s holding may already exist on the preferred laptop record.
To catalog a laptop (HP Pro)
received from MSL:
1.
Open the
Call Number and Item Maintenance wizard. (Cataloging module > Common Tasks toolbar > Call Number…).
2.
Search
ALL
libraries by
Title Control #
a2629657
.
3.
Once the record displays, click
Modify.
4.
Click the
Call Number/Item tab.
5.
If
your library’s holding already exists, highlight it; if it
doesn't already exist, click
Add Call Number and type your preferred call number, e.g. LAPTOP #1 or HP PRO. A call number like HP PRO will give patrons more information if you want the laptops to be discoverable / holdable in the online catalog.
6.
Update the
item ID with one of your library’s item barcodes.
7.
Laptops from MSL should have the following fields filled in:
Please
open a ticket if you don't have the item categories described below and/or if you have branch libraries and would like to circulate laptops to these branches.
- Type: 14DAYLOCAL or 7DAYLOCAL recommended.
- Home location: CIRC-DESK (adjust as needed for your library).
- Item cat1: LAPTOP (required).
- Item cat5: MSLGRANT (required).
8.
Add a
CIRCNOTE listing contents included with the laptop (if any), e.g. charger, mouse, case, etc.
9. Add the
serial number of the laptop in the
STAFF notes.
10.
Click
Save.
Non-MSL Laptops
To catalog a
non-MSL laptop:
1.
Open the
Call Number and Item Maintenance wizard. (Cataloging module > Common Tasks toolbar > Call Number…).
2.
Search
ALL libraries by
Title Control #
a2629657.
3.
Once the record displays, click
Modify.
4.
Click the
Call Number/Item tab.
5.
Click
Add Call Number.
6. Make sure your
call number indicates the kind of laptop, e.g. DELL, HP PRO, or similar. A call number like HP PRO will give patrons more information if you want the laptops to be discoverable / holdable in the online catalog.
7.
Fill out the item info according to your library’s policy.
8.
For
item cat1, select
LAPTOP. If you don't have this item category, please
open a ticket.
9.
Once the record is complete, click
Save.
Fines and Fees on Laptops
The State Library prefers that libraries
do not charge overdue fines on the laptops. We recognize that local policy may mean the library needs to charge an overdue fine equivalent to what is charged for physical materials. For
Montana Shared Catalog libraries, fine options are:
- No fines
- 10 cents per day
- $1.00 per day
Replacements
If an MSL laptop is lost by a patron or not returned, please
open a ticket to see if MSL has a replacement available.