Withdrawing from the MSC

Withdrawing from the MSC

As communities grow and change, it may be that the Montana Shared Catalog no longer meets your users’ resource sharing needs. In the event that this happens, below are important deadlines and information. If you have any questions, please open a helpdesk ticket.

Important Deadlines

  1. The MSC contract is a fiscal year contract in effect from July 1 to June 30. In order to terminate this contract, written notice to MSC staff is required at least 6 months prior to the end of the current fiscal year to avoid being billed for the next fiscal year. MSC staff must receive your written notice no later than December 30.
  2. If you are a member of a Sharing Group, written notice to the Chair of the Sharing Group regarding your intent to withdraw is required at least 60 days prior to the effective date of withdrawal. 
Upon request, your library’s bibliographic, user, serial and acquisition records can be extracted by MSC Admin staff and provided in a standard machine-readable form. There are also termination costs associated with the removal of your library’s policies from the MSC and if applicable, removal from a sharing group as well as administrative work on the part of the MSC staff. Costs will vary depending upon the size of your library. An estimate of all costs will be provided to you by the MSC staff before the work is commenced. Your library will be billed by both the vendor and the Montana Shared Catalog for these costs.

It is understood that upon withdrawal, the withdrawing Member Library shall cease to receive services through the MSC. Services shall terminate at the end of the fiscal year. All costs resulting from the withdrawal of a Member Library shall be the sole responsibility of the withdrawing Member Library. These costs may include vendor fees and any special hardware, software and electronic media required to complete the withdrawal process and any and all other costs to the MSC resulting from the Member Library’s request to withdraw.

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